Description

Classical Movements is seeking a full-time Project Assistant (Concerts and Tours)

Classical Movements is the premier concert tour company for the world’s great orchestras and choirs, creating meaningful cultural experiences through concert tours in 147 countries. An industry leader since 1992, we understand both the travel and the performance needs of professional symphony orchestras and choruses, as well as conservatory, university and youth ensembles. Our Prague Summer Nights: Young Artists Music Festival offers aspiring operatic and orchestral professionals the opportunity to perform in some of Europe’s most historic venues, including fully-staged opera productions, symphonic performances, chamber music concerts, an opera scenes program and even a cabaret concert. In addition, we have commissioned over 100 works from Grammy, Oscar, Pulitzer and MacArthur-winning composers.

Responsibilities

• Assist with artistic planning, researching composers and new music commissions, dealing with top clients.
• Schedule internal and external meetings while proactively balancing time zones. Monitors calls and take minutes.
• Coordinate calendar to ensure effective and timely management of schedule requiring creativity, latitude and coordination.
• Assist Concert Tour Project Managers (Operations Managers) book traveling, including lodging, flights, transportation, visas as needed, and other tasks as needed for domestic and international travel.
• Work at the concerts presented in our Secret Garden if needed.
• Monitor and troubleshoots issues related to travel such as canceled flights, hotel room extensions, and other travel-related concerns.
• Prepare and submits expense reports related to travel and other day-to-day activities in a timely manner.
• Draft communication items, including emails and agendas.
• Prepare reports, collects and analyzes information; prepares presentations.
• Performs routine administrative duties for the office.
• Other duties as assigned or requested.

Requirements

Qualifications

• Associate’s or bachelor’s degree in business, non-profit management, administration, or a related field.
• 3-5 years of experience in a development and an administrative position, preferably in a not-for-profit
• Must be well organized and experienced in use of all office systems and software, with a preference for skills in Word, Excel, Outlook, and PowerPoint.
• Aptitude for conducting research, gathering data, analyzing information, and preparing reports and other materials.
• Excellent verbal and written communications skills.
• Ability to organize and prioritize work.
• Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural, multiethnic environment with sensitivity and respect for diversity.
• Self-motivated, detail-oriented, and organized.
• Ability to solve complex issues in an ambiguous environment.
• Strong sense of urgency and dedication to task.
• Ability to work in a flexible, fast paced, dynamic environment.
• Passion and knowledge of the classical music and travel.
• Qualified candidates must reside in the Alexandria, VA area and have the proper work authorization to work in the United States.
• Opportunity for some travel if interested.
• There may be some evening and weekend work required for board meetings and events, and concerts.

Language

• Fluency, both written and spoken, in English is required.
• We are global organizations that values diversity; preference will be given to candidates with demonstrated skills in additional languages besides English.

Job Type: Full-time

• Monday to Friday

Salary: Negotiable dependent on experience. 

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

COVID-19 considerations: Some travel may require COVID-19 vaccination and evidence of booster dose(s).

Work Location: Hybrid remote in Alexandria, VA 22314. You must be able to work in the office at the minimum of one day per week and more during peak touring season.